Must-have Enterprise Productivity Solutions

If you are in business, you must continually improve the productivity of your organization.

You might need help to improve productivity, and the good news is that there are plenty of excellent enterprise productivity solutions around! If you are wondering where to find them, then you ought to read this guide detailing the must-have enterprise productivity solutions.

Contents

The importance of enterprise productivity tools
The market for enterprise work management and business productivity solutions
An overview of key enterprise productivity solutions
Wondering how to improve productivity in your organization?

The importance of enterprise productivity tools

Improving productivity is important for businesses due to the following reasons:

  • Better productivity results in more profit since you reduce your operational costs.
  • Improved productivity makes your employees achieving. This improves the overall employee engagement and reduces burnout. A business leader must “make work productive and workers achieving”, to paraphrase what the late management guru Peter F. Drucker had said.
  • You have happier customers when you improve productivity. In the longer run, they will likely champion your products or services!
  • Better productivity makes an enterprise more competitive, therefore, the organization can pursue new opportunities.
  • A business must address any unintended and undesirable social and environmental impact it has, according to Drucker. The good thing about improving productivity is that organizations reduce waste, therefore, they minimize these impacts.

You can read more about the importance of productivity in “11 reasons why productivity should be on your business agenda”.

The market for enterprise work management and business productivity solutions

Given the importance of productivity to businesses, it’s no surprise that the market for enterprise productivity solutions is growing. The following few statistics illustrate this well:

 

An overview of key enterprise productivity solutions

Let’s review a few prominent enterprise productivity solutions, and these are as follows:

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1. Office 365

Among enterprise productivity tools, this offering from Microsoft hardly needs an introduction. Office 365 is a complete office software suite. Everybody in enterprises uses office suites, whether to write a report, present content, prepare a budget, or just email information to colleagues and customers.

Office 365 offers the following features and advantages:

  • This suite includes all key office software, e.g., Outlook, Word, Excel, PowerPoint, OneDrive, OneNote, SharePoint, Microsoft Teams, and Yammer.
  • Businesses can buy Office 365 subscriptions, and they get all the latest office apps either online or on the desktop. Updates are automatic.
  • A key advantage of Office 365 is the wide range of devices it supports. You can use it on all Windows devices, moreover, it supports Mac, iPad, iPhone, and Android devices.
  • OneDrive utilizes the cloud capabilities of Microsoft to let you access your work from anywhere, and this also helps in collaboration.
  • Office 365 has comprehensive product documentation to help you, e.g., FAQ, installation instructions, etc.
  • There is robust support available for Office 365.
  • Students and educators can get Office 365 Education for free.
  • Office 365 pricing plans for home and businesses are available here.

Note: G Suite from Google is a worthy competitor of Office 365. Enterprises can get Gmail, Docs, Sheets, Slides, Forms, Drive, Calendar, Meets, etc. all bundled in G Suite. Google has considerable cloud capabilities, and G Suite utilizes that well.

Admin controls, mobile device management, and reliable support are the notable advantages of G Suite. The competition between Office 365 and G Suite is growing, and you can read more about it in “The battle for business productivity: Office 365 versus the G Suite”.

2. OpenText ECM (Enterprise Content Management)

You must have seen an explosion of content in your enterprise, with a marked increase in unstructured content like video, audio, images, etc. Much of this content has high value in your business, and the enterprise must manage it effectively.

The content management life cycle has several key phases, and these are as follows:

  • Capture data;
  • Publish content;
  • Archive content;
  • Delete content.

You need an effective solution to manage this, which makes “Enterprise Content Management” (ECM) solutions important. Read more about it in “The guide to enterprise content management (ECM)”.

OpenText ECM, from OpenText, is a proven ECM solution, and you should consider having it in your organization. OpenText ECM offers the following features and advantages:

  • A helpful “User Interface” (UI);
  • Cloud content management;
  • Content archiving solutions;
  • Integration with key enterprise apps like SAP ERP, Salesforce, Office 365, etc.;
  • Collaboration features utilizing the cloud and mobile capabilities;
  • A comprehensive solution to capture data from paper and other sources;
  • Compliance solutions.

You can check out the individual products, e.g.:

You need to contact OpenText for its pricing plan.

Note: It’s a competitive and dynamic market out there for ECM solutions. Documentum was a key player in this segment, however, OpenText has acquired it. You can explore Alfresco Content Services from Alfresco, is a key competitor of OpenText.

Alfresco Content Services is easy to extend, and it has a cloud-native architecture. Collaboration and information governance are easy with it, moreover, it integrates well with Office 365, Salesforce, etc. Like most leading ECM software, it works on key platforms like Windows, Mac, etc.

3. eXo Platform

eXo Platform is an enterprise social software (ESS). ESS solutions are social networking collaboration tools that large enterprises use, and the objective is to improve employee productivity.

ESS solutions include corporate intranets, moreover, they also include software platforms that boost communication and promote collaboration. A key objective of ESS is to make information easily available to employees despite organizational boundaries. Read more about ESS in “enterprise social software”.

eXo Platform offers the following features and advantages:

  • Enterprises can set up their digital workplaces.
  • eXo platform serves as a great collaboration platform.
  • You can easily build your company’s intranet using it.
  • Organizations can manage their internal and external social communities.
  • eXo Platform helps in knowledge management.
  • The platform works on Windows, Mac, and Linux. It also works on Android and iOS devices.
  • You can easily learn the platform using the various training materials the company provides.
  • There is comprehensive customer support available.

You can request a demo of eXo Platform here. As a result of its valuable features, enterprises using eXo Platform see better employee engagement.

Read How We Helped a Marketing Company to Build a Back-Office Custom Ads Dashboard

Note: The market for ESS has several competent and reputed providers, therefore, eXo Platform has competition! Jive is another key player in this segment with a robust ESS offering. Its Jive Interactive Intranet Software provides a secure environment to connect people, knowledge, and content in an enterprise.

It’s easy to set up an Intranet portal with Jive since the company provides a comprehensive solution. Jive also integrates well with Salesforce, Google, Microsoft SharePoint, Office 365, and other key products. You can request for a Jive demo here.

4. Skype for business

Enterprises grow, and over time they operate from many offices, spread across different countries. Thanks to globalization, large enterprises open their offices in countries where they can find appropriate talent. In short, distributed teams are a reality, and they are here to stay!

It’s hard to have too many face-to-face meetings. Conducting meetings in a distributed team is hard, moreover, time zone and cultural differences make it harder. Read more about it in “How to communicate better in distributed teams”.

Web conferencing tools make a big difference here, and Skype for business from Microsoft fits the bill really well. It offers the following features and advantages:

  • As a powerful collaboration tool, it enables you to record meetings and share your screen. Participants can upload PowerPoint presentations and annotate them.
  • With an Office 365 subscription, you can invite up to 250 people in your meeting.
  • You can use whiteboards, polls, Q&A, and built-in IM for productive meetings.
  • You can have an unlimited number of meetings, and send invitations as URLs to the participants.
  • Skype for business works on Windows, Mac, iPhone, iPad, and Android.
  • There are advanced calling options, moreover, you can mute participants when presenting something important.
  • Skype for business enables encrypted communication, and there is excellent support available.

Note: The web conferencing solutions landscape is highly competitive, with technology giants vying with each other for market share. WebEx from Cisco is another great choice. It’s easy to set up video conferencing with WebEx, moreover, users find it easy to join and share screen.

WebEx enables recording of meetings on the cloud, furthermore, you can have personal meeting rooms. There are various pricing plans, and the enterprise plan for WebEx allows up to 1,000 participants.

5. Wrike

Project management in an enterprise context is increasingly complex, however, Wrike, the robust project management software can help. The complex environment in enterprises requires managing many stakeholders, moreover, a PM must manage the schedule, budget, and quality objectives of the project.

This requires a robust project management software, which helps with key tasks like project planning, execution, and tracking. Read more about this in “Why is project management software useful: Benefits, importance and features”.

Wrike is very popular, and rightly so! It offers several key features and advantages, e.g.:

  • Creating projects and organizing them is easy with Wrike.
  • Wrike offers key tools like Gantt chart and helpful templates for project planning.
  • There are powerful collaboration features, and these are very helpful in distributed teams.
  • Wrike has powerful reporting and analytics capabilities.
  • Enterprise project managers can create customized workflows, fields, and folder structures suited to their needs.
  • There are excellent learning resources and support available.

You can check out the pricing plans of Wrike here.

Note: There is a vibrant market for project management software solutions. Not surprisingly then, Wrike has several competitors. You can explore monday.com, a well-known project management software. It’s easy to use, and you can see the progress of your projects with the help of visual representations.

Tasks like managing the schedule, collaborating with the team, work assignment, and project tracking are easy with monday.com. The software has excellent reporting and analytics capabilities, and there are helpful templates available for your use. You can check out the monday.com pricing plans here.

6. Brightidea

Innovation is important in any organization, and it’s the decisive factor behind the success of an enterprise. Successful organizations don’t leave innovation to chance.

Late Peter F. Drucker, the management guru had concluded that “innovation is real work, and it can and should be managed like any other corporate function”. Read more about his viewpoint in “The discipline of innovation”.

Managing innovation involves many tasks, e.g., stimulating it, allocating resources, organizational realignment, and finally realizing its value. Read more about these in “Importance of innovation management”.

In short, innovation management is complex, and you need powerful tools for this. Well, you have good news, since Brightidea is there to help you! This powerful innovation management solution offers the following features and benefits:

  • You can use Brightidea to proactively collaborate with your teams across the world.
  • Crowdsourcing ideas is easy with Brightidea.
  • Enterprises need to manage innovation at scale, and Brightidea Innovation Cloud helps here.
  • You can easily hold discussions, explore market opportunities, and conduct hackathons with Brightidea.
  • You can recognize innovators, and optimize ideas with Brightidea Innovation Cloud.

Find out more about Brightidea by requesting a demo.

Note: HYPE Innovation is another option since this is also a powerful enterprise innovation management software. This platform has an elegant and user-friendly UI, and enterprises can use it for trend scouting, idea implementation, etc. There are excellent collaboration features. You can request a demo to learn more about this platform.

Wondering how to improve productivity in your organization?

Enterprise productivity solutions such as the ones I mentioned here are indeed helpful. However, enterprise productivity tools can’t do the job alone. In the ultimate analysis, productivity improvement in an organization requires a cultural transformation. It boils down to people discarding their old ways of working and embracing newer and more productive ways. We at DevTeam.Space can work with you with such a cultural transformation.

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Aran Davies

Blockchain Expert | Developer | Writer | Photographer
I love all things blockchain and related to app development. What time I have when I am not busy writing for the DevTeam.Space blog of over 350 articles, I spend sitting around wondering what the future will look like 50 years from now.
Aran Davies